Executive Assistant

Join Mozilla Foundation as Executive Assistant providing dedicated support to three senior leaders: the Chief Operating Officer, VP Strategic Communications, and VP Finance & Administration. Enable effective leadership, support organizational priorities, and reduce operational friction across multiple functions in a fully distributed, mission-driven non-profit building a better technology future.

• Bring at least 5 years of experience supporting senior leaders in complex, mission-driven or matrixed organizations. • Demonstrate proven ability to manage competing priorities with excellent judgment, discretion, and professionalism. • Possess exceptional organizational skills and attention to detail. • Display strong written and verbal communication skills. • Show demonstrated experience working across time zones in remote or hybrid environments. • Maintain high degree of integrity and comfort handling confidential information. • Demonstrate proficiency with Google Workspace, Zoom, and asynchronous collaboration tools.

• Bring experience supporting multiple senior executives simultaneously. • Possess background in non-profit, technology, or values-driven organizations. • Show experience with process improvement or systems thinking within administrative or operational work. • Demonstrate experience working closely with finance, operations, or communications leaders. • Display comfort operating in fast-changing environments with evolving priorities.

• Manage complex and evolving calendars across multiple time zones, prioritizing effectively and anticipating conflicts. • Coordinate meetings end-to-end including preparation, agendas, briefing materials, and follow-up on action items. • Plan and manage domestic and international travel including itineraries, visas, and logistics. • Handle administrative processes such as expenses, approvals, correspondence, and document management. • Serve as key liaison between executives and internal and external stakeholders. • Support logistics for executive participation in meetings, events, presentations, and convenings. • Track commitments and ensure timely follow-through on executive action items. • Provide backup support to other Executive Assistants during absences. • Proactively anticipate executive needs and surface solutions before issues arise. • Assist with preparing documents, slide decks, and briefing materials. • Continuously improve systems, tools, and processes that enable executive effectiveness.

• Access private medical insurance. • Benefit from extended sick leave. • Join global Employee Assistance Program (EAP). • Receive retirement plan contributions. • Enjoy 20 days annual leave plus sick days and your birthday off. • Take company holidays and shutdown periods. • Access wellness budget. • Receive professional development budget. • Benefit from top up program for pregnancy and parental leaves.

Mozilla Foundation is a non-profit building a better technology future — powered by people, open by design, fueled by imagination. Delivering people-first alternatives to today's extractive systems, building side by side with developers, innovators and advocates, united in the belief that a better technology future is not only possible — it's ours to create.